Document management for security - not just convenience
Over the Christmas break a leading business intelligence firm was the victim of an information breach - with potentially sensitive details leaked into the public domain.
Stratfor Global Intelligence has reported that an "unauthorised party" was able to gain access to the personal details of a number of subscribers and was able to publish them online.
The company's webpage currently states: "We are currently investigating this unfortunate event and are working diligently to prevent it from ever happening again."
While the details of how this occurred are understandably not publicly available, the organisation has decided to keep its online services in suspension until it is able to repair the breach.
It is understood that similar incidents at other firms have gone beyond a simple case of database protocol failure and have involved unsecured documents containing passwords being procured prior to a breach.
This kind of activity highlights the importance of having a document management system in place that is capable of automatically applying encryption protocols to files as they are added.
In this way the safety and security of proprietary information can be ensured - as the contents of a particular piece of correspondence is inaccessible to unauthorised viewers.
