Sourcing documents across an enterprise with online storage
Transferring documents between staff members can be something of a logistical nightmare - with different systems in place that can actively restrict information flow.
Basic mediums such as re-writable discs and flash drives are common enough but are subject to a number of flaws.
With a written DVD, the quality and integrity of the file is entirely dependant on the handling of the item itself - with one scratch being enough to damage its contents.
While a USB memory stick is considerably more robust, the items frequently come pre-packaged with self-installing software that slows down the transfer process.
Another common channel for document distribution is through internal emails - however this suffers the same flaw as the other two in that every change made to a file then needs to be saved and re-sent back and forth until a final version is reached.
This process is quite slow and unwieldy and can contribute considerably to the development of data bloat - where valuable serve space is crammed full of duplicate documents.
For these reasons, an online cloud storage solution is able to offer a channel for file distribution that actively enhances the sourcing process - with a searchable archive environment that is accessible to everyone through a secure web portal.
